How to Add Multiple Signature Lines in Word

signature line in Word

Add multiple signature lines in Word, will allow us to create structured documents in such a way that any change we make to the file will not affect the format. In addition, we give the document a professional touch.

It's time to start harness the full potential that Word puts at our disposal and forgetting to press the Enter key and the tabulator to organize the texts. If you want to know how to add one or more signature lines in Word, I invite you to continue reading.

What are signature lines

Any document that establishes a commitment by two or more parties requires several signatures to confirm it. To make it clear from the start which space is reserved for your signature, the best thing to do is add a signature line.

In this way, the people who have to sign the document will not ask where they have to sign. Although it is not an annoying question, when it comes to an important commitment, nerves can play tricks on us.

The signature lines are nothing more than a horizontal line that is placed above the name of the person or represents a company that has to sign the document.

The simplest solution is to use the _ character several times to form a line. However, depending on the version of Word and Word settings, this characters may not automatically join creating a line.

Another solution is to write the name of the person who has to sign the document inside a table cell and only add the border to the top. However, working with cells independently is not a quick process and much less easy.

The solution to this problem is to use the function that Microsoft offers us directly in Word. In case you had any doubts, with Word you can create and format documents with anything that comes to mind.

How to Add a Signature Line in Word

Adding a signature line is Word, it's not just putting a simple line. The number of options that this functionality puts at our disposal allows us to give our documents a professional touch.

If you want to know how to add a signature line in Word, then I will show you all the steps to follow:

  • First, we open the document where we want to add the signature line.
  • Then in the top ribbon, click on Insert.

create signature line in word

  • Next, we move to the right part of the options (I recommend opening the application in full screen) and click on the Signature line button.

create signature line in word

  • Next, the image above will be shown where we must fill in the boxes that we consider:
    • Suggested signer. Here we must write the name of the person who is going to sign the document.
    • Signer's position. In this section, we must specify the position of the person who will sign the document.
    • Signer's email address. If we don't know the signer's email address, we can leave it blank.
    • Instructions for the signatory. Here we can add the instructions that the signatory must be once the document has been signed (excuse the redundancy).
    • Allow the signer to add comments in the Sign dialog. If we check this box, the signer will be able to add a comment next to the signature in case of signing the document through Word.
    • If we want the date on which we have prepared the document to be displayed, we must check the box Show the date in the signature line.

create signature line in word

  • Finally, click on accept.

How to Add Multiple Line Signatures in Word

The process to add more signature lines is exactly the same as in the previous section. Every time we click on this option, we must fill in all the fields that are requested.

How to sign documents in Word

Although the most common is to sign PDF documents through a mobile device, Word also offers us this possibility, although in a different way. To sign a document in Word, we need to have our signature scanned into a file and insert the image in the signature box.

To sign a document in Word, we must perform the steps that I show you below:

Sign Word Document

  • The first thing to do is double click on the signature box to display the image above.
  • This painting invites us to:
    • Read the text completely before you sign it. It is a recommendation that never hurts but that many people overlook.
    • Use the scanned signature that we have stored on our device. To do so, we must click on the Select image button and search for the image we want to use.
    • Next, if we want add additional information of the signatory, click on Details.
    • Change the signing code. The signature code is associated with the document that we have signed. If there is any change in the document, that signature will not be valid. This is used to prevent a document from being modified once it has been signed. We can use a digital certificate from the CNMT to sign the document if it is a document related to public bodies.
  • Finally, we click on Sign.

How many signature lines can I add?

edit word signature

Whether you want to add one or multiple signature lines in word, the first thing you should know is that there is no limitation, beyond the space necessary to carry out this process.

Depending on the number of data that we want to include in the signature line, as a general rule, it occupies between 6 and 8 lines. The font used in the signature lines is the same that we are using in the document.

If the space that we have destined to add the signature is reduced, this option will fit the available space without changing the format that we have used in the application.

If even so, it remains too large, we can click on the signature box and modify its size stop making it bigger or smaller and to fit the available size.

How to edit a signature line

Word does not allow us to edit a signature line once it is created. The only solution is delete it and recreate it. Taking into account that we only have to fill in two lines of text, the process is not very laborious and does not take much time.

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