Microsoft Lists is the name of a application launched as a solution to improve the Microsoft 365 ecosystem that. Among other things, it allows us to allow organize our work and collaborate with otherss users through the intranet or through groups of teams.
In our post we are going to briefly explain what this new application consists of, still poorly known and little used by most users, highlighting its most important aspects and discovering the reasons why it can become a very useful tool for us. We see it below:
What is Microsoft Lists?
Microsoft Lists was launched in September 2020 as a software product designed to create, share, and track lists for people and teams.
This is a solution created as an evolution of the intranet lists of SharePoint and which is being widely used in the business field to organize and manage internal information.
Focusing on particular use, this tool offers us several templates designed to make the task of create lists for a specific purpose. Some of those list templates are designed to be checklists, asset management lists, issue tracking lists, or event planning lists, for example.
Ultimately, smart and flexible lists that will help us organize our daily work and be more efficient.
This is how Microsoft Lists works
You can use Microsoft Lists both from your computer through your versión web like on the smartphone thanks to its aplicación móvil. The software can be downloaded and installed through this link. These are the download links for the app for iOS and Android:
Once we have installed the application on our mobile or the software on our computer, we will have a magnificent centralized platform from which to view and manage all our lists. Both individual and group. Lists that we can classify into different categories: favorites, recent, shared, etc.
We can choose between four predefined views o main views: list, gallery, calendar and grid, which is the default option when generating a new list. This is also the easiest mode to edit. Each of these views has a specific purpose: the gallery view, for example, is ideal for lists that include images, while the calendar view is more recommended for those that contain dates.
Other customization options include labels and colors to classify different list categories.
Pre-built Microsoft Lists templates
Although making these lists is relatively simple, it is always easier to use pre-designed lists. Microsoft Lists offers numerous pre-designed list templates with enough variety so that they can be adjusted to any type of company or project. It is simply a matter of choosing a model that fits our needs and then introducing the changes that we consider necessary. These are some examples of templates:
- Problem management template.
- Event Itinerary Template.
- Loan models.
- Patient model template.
All models, these and many others contained in the application catalog, have with a predefined structure and a basic design on which all kinds of activities can be carried out. changes without too many difficulties. Additionally, the application has the option to preview to check if the final design is what we were really looking for.
A great tool for teamwork
02-02-2022 Capture of Microsoft Lists.
Microsoft Lists, the application that is used to track information in Microsoft 365 and configure lists of items or documents, now has a preview available that can be accessed by a limited number of users with personal Microsoft accounts.
RESEARCH AND TECHNOLOGY POLICY
MICROSOFT
The Microsoft Lists tool lends itself especially to teamwork. TBoth personal and team lists can be shared, either with edit permissions or with read-only permissions. It is also possible to select certain items from each list to be shared via a password.
By default, lists are enabled for all Teams users in the same organization, although that can be enabled or disabled.
Also in favor of team work, Microsoft lists can interact with SharePoint lists. Likewise, they can be integrated with Microsoft Teams: it is possible add a list as a tab in a Teams channel, thus obtaining quick access.
Conclusion
At the moment, the mobile application of Microsoft Lists does not support personal Microsoft accounts (hotmail, outlook.com, live.com msn.com). It can only be accessed as a member of an organization that has a commercial Office 365 or Microsoft 365 subscription and also includes SharePoint. Nothing else.
This is logical if we think that Microsoft Lists has been conceived from the beginning to be used by companies of a certain size and more or less large organizations. Using them for individual purposes does not make much sense, unless you are trying to participate in larger projects with the participation of other members and teams. If so, it is an unbeatable tool.