How to sort alphabetically in Google Docs in a simple and fast way, it is a tool that will help you greatly. If you're creating a list, keeping it organized will help you and other readers review the document easier. If you are interested in this topic, you should stay until the end, you will surely find the answers you need.
You should know that this alphabetical ordering option not included in Google Docs by default. However, below, I will tell you how you can get an extension so you can organize your documents quickly and easily. Learn in a few steps how to alphabetize your text in Google Docs.
What is Google Docs?
Google Docs is part of the Google tools, and allows you to create or edit texts online. Here, the user You can access it from your computer or mobile device. Generally speaking, Google Docs is an online tool with applications similar to those that exist in the Office packages, developed by Microsoft.
Users can also create spreadsheets, presentations, Google forms, among others. Also, a document can be created and edited by 2 or more people, for this the document administrator has to give access to a collaborator.
These files allow the editor can add comments or suggestions to a specific part of the document, and it has several default templates to create letters, resumes, among others.
One of the advantages of this system is collaborative work, allowing various users to edit, read and create content simultaneously. Best of all, is that no subscription or download required, just a stable internet connection and a Google account.
What you should know before starting
The process that you will understand below is not complex at all, you simply have to follow some steps. Thanks to this tool, you won't have to worry about creating ordered lists or any other element that requires a style of this type.
To be able to sort a list alphabetically, each of its elements They should be separated by paragraph or listed with bullets.. This is fundamental, since the configuration and development of the extension is based precisely on these spaces. If you want to organize other types of elements, I'm sorry to say that with the tool that I will show you, it is not possible.
If you are creating a list, you need to, when moving from one bullet to another, press the “Enter” key to move to the next line. By staying this way, the extension will parse the content and apply its functionality.
Sort alphabetically with Doc Tools
There are several tools that can help you organize your Google Docs document alphabetically, the first one I am going to recommend is DocTools.
Doc Tools has a great variety of tools which helps you sort in ascending or descending order, convert numbers to letters, and manage case.
To activate it, you just have to install the plugin, from the previous link, then open a new document and the option to “extensions” in the Google Docs menu bar.
The first thing we must do is open our blank sheet in Google Docs and start making our list, remember that it must be separated and it is not necessary that you have an order, since that will be done by the extension.
For example, create a list with the name of some fruits, each of the fruits It is arranged on a different line, but they are not arranged alphabetically.
Now we just have to select our list and click on the option “extensions” located in the top menu bar.
Then select the Doc Tools option, then A menu will be displayed with several options, this time you will choose the option to “order the selection ascending”.
If you have a very long list, it can take a while to run the tool, but in a matter of seconds you will have your inventory sorted alphabetically.
Sort alphabetically with Sorted Paragraphs
The second tool that will help you alphabetize your list is Sorted Paragraphs with this, you can Sort lists alphabetically from A to Z and vice versa.
To install it, you must do it from the Google Workspace Marketplace, you just have to open your Google Docs document, click on “Extensions” which is located in the top menu, then in complement and “Download add-ons".
In the search engine you must type “Sorted Paragraphs” select the application and install it. You must grant the necessary permissions so you can complete the download and installation.
Now, to sort alphabetically, we need to select our entire list and click on “Extensions” and then in “Sorted Paragraphs” and select the option “Sort from A to Z".
In a few seconds you will have your list ordered alphabetically. And ready to share or edit your list.
Advantages of using Google Docs
The main advantage offered by Google Docs is that se trata de un herramienta gratuita, and users do not need to download and install it on their mobile devices or computer.
To start using it, it is only necessary have a Gmail email and thus you have access to all the tools that Google offers.
Another of its advantages is that the tool is used online, so can be shared, so people who have access to the document can see the changes made in real time.
The documents can be accessed from any mobile device or computer that has internet. If you go offline while editing, don't worry, you can continue working and when you have internet the changes are automatically saved.
Google doc allows you to export your documents in different formats such as Word, PDF, among others, so you can open it on your computer or mobile device no need to be connected to the internet.
I'm sure you noticed how simple it is, you probably learned how to sort your ordered lists alphabetically in Google Docs. I don't think there will be any major doubts, but if so, you can leave them in the comments.
On the other hand, if you know of another tool that can help us achieve our goal of sorting alphabetically, you can leave it in the comments and update the note. We will read each other at a next opportunity.